Pick a Date - Send an e-mail to everyone who is interested with a few available dates. The date with the most votes wins.
Find Accommodation – Once you figure out how many are
planning on attending your get together you will have to find a place with
enough room to accommodate everyone. This is trickiest part, although you would be surprised
how many people rent their homes and cottages for the summer. You can find sites on provincial websites,
kijiji and various property management companies. It is always nice to end your day with a
campfire so be sure to ask what amenities are available when booking your accommodations. It may seem like a lot of money but remember you are splitting this 3-4-5 ways.
Plan Your Meals – Instead of everyone bringing a whole bunch
of food send out an e-mail with all the meals for your stay broke down by day. Example, Monday – breakfast, supper etc. Ask
everyone to fill in which meals they would like to plan to make. If you are really on
the ball you can get them to send you what they are planning on making and
create a menu for everyone to have. You don't have to get fancy either, keep the meals easy like a breakfast casserole, or pulled pork sandwiches or freeze a pot of spaghetti sauce to bring.
Plan Your Days- Find
out if there are any local attractions like beaches, vineyards, gardens
etc, and send out a little e-mail describing
some of the local attractions to everyone. If you
are planning on doing a beach day let people know as certain beach essentials will need to be packed. Bring along some board games and a deck of cards for if you have a rainy
day.
Fun Things to Bring – Glow stick are always a hit whether you are young or old, same applies to bubbles, hula hoops and fireworks (although always use extreme caution) and of course marshmallows if you plan on having camp fires.
A vacation would not be a vacation without a few drinky poos. One
idea I came up with was to ask people to bring one “local” drink to share with
everyone. It could be a bottle of wine from a local vineyard close to their home or beer from a
local brewery or maybe there all-time
favorite cocktail. Fun Things to Bring – Glow stick are always a hit whether you are young or old, same applies to bubbles, hula hoops and fireworks (although always use extreme caution) and of course marshmallows if you plan on having camp fires.
Last and most importantly – Take lots of pictures/videos, enjoy every minute
with your family/friends, focus on making memories that will last forever. Life goes by way to fast, take time to stop and nurture relationships. It may seem like a lot of work to plan something like this but once you do it you realize the cost of time with those that you love is priceless.
Happy planning!
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